Shopify Bookkeeping Services
Shopify Bookkeeping That Gets Payouts, Fees and COGS Right
The deposit in your bank is not your revenue. We reconcile every payout back to its orders, fees and refunds, so your margin is real and your sales tax is right.
Shopify makes selling easy and bookkeeping quietly hard. Book the deposit as revenue (the most common mistake we see) and your margin looks better than it is, your sales tax is understated, and your P&L stops being usable for decisions.
What Shopify bookkeeping actually involves
Payout reconciliation
Every Shopify payout tied back to its orders, fees, refunds and adjustments. Revenue is gross sales, not net deposits.
Fee separation
Subscription, transaction and payment fees booked as expenses, not netted invisibly out of sales.
Inventory & COGS
Cost of goods matched to sales so margin is real. “Expense it when purchased” makes good months look bad and bad months look fine.
Sales tax
Multi-state nexus tracked, collected tax booked as a liability (it is not income), filings supported.
Multi-channel
Amazon, Etsy or POS alongside Shopify? Each channel reconciled separately, one clean consolidated P&L.
Monthly close
Bank and card reconciliation, P&L and balance sheet delivered on a fixed day each month.
Signs your Shopify books are wrong right now
QuickBooks revenue doesn’t match Shopify’s sales reports. A growing “Shopify” or “Uncategorized” catch-all account. Sales tax sitting in income. Inventory unchanged on the balance sheet for months. Refunds showing up nowhere. Any one of these misstates margin and taxes. We find at least one in roughly a third of the Shopify accounts we take over.
How we work
QuickBooks Online or Xero connected to your store, one dedicated bookkeeper on your account, not software you configure yourself. Fixed monthly pricing quoted after a short call based on order volume and channels; see packages. Behind on the books? Catch-up and QuickBooks cleanup come first at a fixed quote, so monthly service starts on clean numbers.
Find out what your Shopify books are hiding, free
View-only access to QuickBooks or Xero in, a plain-English error list back within 48 hours.
Common questions
01Do I need A2X or another connector app?
02Can you handle Shopify plus Amazon?
03My books are months behind. Where do I start?
Cloud Accountants LLC: Colorado-registered, QuickBooks ProAdvisor Platinum, Xero Platinum Partner, 4.9 from 217 reviews, 200+ US businesses served.
Related: Ecommerce & DTC bookkeeping · Amazon seller bookkeeping · How to hire a bookkeeper · Contact us
One team, one point of contact.
You contract with a US company. A small team led by our founder does the work, and you always know who is in your books.
UsamaFounder · QuickBooks ProAdvisor- A US company on your contractCloud Accountants LLC is registered in Colorado. Your agreement, invoices and business-hours phone support are all US-based.
- One point of contactThe same person keeps your books every month and joins your monthly review call. No ticket queue.
- Founder-led team, stated up frontUsama, a QuickBooks ProAdvisor, leads the work. Our accounting team is based outside the US, and we tell you that before you sign.
- Your data stays yoursWe work inside your own QuickBooks or Xero, with the access level you choose. We never hold funds or ask for banking passwords.
- Consent before tax data movesUS rules require your written consent before tax return information goes to a preparer outside the US. We ask first, in writing.
- Leave any time, books includedNo long contracts. Your QuickBooks or Xero file stays under your own login, so if you ever move on, everything stays with you.