Payday, perfected
End-to-end payroll, tax filings and year-end W-2/1099 preparation: accurate, compliant and on time, every cycle.
What a pay run looks like with us.
You approve hours. We do everything else.
What payroll with us looks like.
We run it, file it and keep it compliant.
Employee & contractor pay
Direct deposit for W-2 employees and 1099 contractors.
Payroll tax filing
Federal & state payroll taxes calculated, withheld and filed.
W-2 & 1099 prep
Year-end forms, done right and on time.
Any schedule
Weekly, bi-weekly, semi-monthly or monthly.
Everything you get with payroll.
Clear deliverables, every month, nothing vague.
Accurate pay, compliant filings.
Payroll mistakes are costly and stressful: wrong withholdings, missed filings, unhappy staff. We handle the whole cycle: calculating pay, withholding and filing federal and state taxes, and preparing year-end forms.
Everything integrates with your bookkeeping, so your labor costs and tax liabilities are always accurate in your financials.
The federal payroll calendar we run for you.
Deposits, quarterly returns and year-end forms, filed on time every cycle.
| Form | What it is | When it is due | Next due date |
|---|---|---|---|
| 941 | Quarterly federal payroll return | Last day of the month after each quarter | Mon Nov 2, 2026 |
| Tax deposits | Withheld income tax, Social Security and Medicare | Monthly (by the 15th) or semiweekly, set by your lookback period | Every pay cycle |
| W-2 / W-3 | Wage statements to employees and the SSA | January 31 | Mon Feb 1, 2027 |
| 940 | Annual federal unemployment (FUTA) return | January 31 | Mon Feb 1, 2027 |
| 1099-NEC | Contractor payments, to contractors and the IRS | January 31 | Mon Feb 1, 2027 |
Dates that fall on a weekend or federal holiday move to the next business day; the dates shown already include that. Source: IRS Publication 509 (2026). State filings come on top of these, and we track them too.
- 2026 Social Security wage base: $184,500, taxed at 6.2% for employee and employer. Medicare is 1.45% each with no cap, plus 0.9% for employees over $200,000.
- FUTA: 6.0% on the first $7,000 of each employee’s wages, usually 0.6% after the state credit (California employers pay more because of a credit reduction).
Tools we work with.
The payroll and time-tracking platforms we run: filed on time, reconciled into your books, with W-2s and 1099s handled at year end.
RipplingJustworksPaychexOnPayTriNet
7shiftsDeel
RipplingJustworksPaychexOnPayTriNet7shiftsDeelUsing something else? We almost certainly work with it, just ask.
One team, one point of contact.
You contract with a US company. A small team led by our founder does the work, and you always know who is in your books.
UsamaFounder · QuickBooks ProAdvisor- A US company on your contractCloud Accountants LLC is registered in Colorado. Your agreement, invoices and business-hours phone support are all US-based.
- One point of contactThe same person keeps your books every month and joins your monthly review call. No ticket queue.
- Founder-led team, stated up frontUsama, a QuickBooks ProAdvisor, leads the work. Our accounting team is based outside the US, and we tell you that before you sign.
- Your data stays yoursWe work inside your own QuickBooks or Xero, with the access level you choose. We never hold funds or ask for banking passwords.
- Consent before tax data movesUS rules require your written consent before tax return information goes to a preparer outside the US. We ask first, in writing.
- Leave any time, books includedNo long contracts. Your QuickBooks or Xero file stays under your own login, so if you ever move on, everything stays with you.
“Great experience from start to finish. He made everything easy to understand and handled my accounts perfectly.”
Payroll FAQs.
Quick answers to what business owners ask us most before getting started.
01How do you handle payroll taxes?
02Contractors & 1099s?
03How often can you run payroll?
04Which platforms?
Other ways we can help.
Payroll, handled.
Book a free call and we'll review your setup and recommend the right plan.