Bookkeeping for Contractors and Construction Businesses
Job costing, change orders, retainage, subcontractors and 1099s. We keep contractor books that tell you the profit on every job, not just the balance in the bank.
A healthy bank balance can hide an unprofitable job.
One project draw, and what it is really covering.
Illustrative figures, shaped like real books. Your numbers will differ; the pattern will not.
Contractor books live or die on job costing.
We track the numbers that decide whether a job made money.
Job costing per project
We track labor, materials and subs against each job so you see real profit per project, not one lump total.
WIP & progress billing
We keep work-in-progress and progress invoices organized so over/under-billing and true job status are clear.
Retainage tracking
Retainage held on your invoices and on what you owe subs is tracked cleanly so nothing slips through the cracks.
Subcontractors & 1099s
We manage subcontractor payments and prepare 1099-NEC forms, and help you keep worker classification clean.
Equipment & materials
Materials, equipment and overhead are categorized properly so your job margins and taxes are accurate.
Cleanup & catch-up
Behind on the books between projects? We'll reconcile the backlog and get you organized and tax-ready.
Job numbers, not just bank numbers.
See profit per project before it's finished.
Construction clients get.
Clear deliverables, every month, nothing vague.
Tools we work with.
Your project management, estimating and field tools, reconciled into QuickBooks or Xero with job costing, WIP and retainage handled correctly.
Bill.com
ProcoreBuildertrendCoConstructKnowifyHouzz ProJobTreadBill.comUsing something else? We almost certainly work with it, just ask.
See the profit on every job, not just the bank balance.
In construction, a healthy bank balance can hide an unprofitable job, and a tight month can mask a great one, because cash and profit rarely line up with project timelines. Job costing fixes that. We assign labor, materials and subcontractor costs to each project so you can see which jobs, crews and customers actually make money, and bid the next one smarter.
We also keep work-in-progress and progress billing organized so you know when you're over- or under-billed, and we track retainage on both what you're owed and what you owe subs, the money that's easy to lose sight of and easy to lose.
How we’re different.
Accurate books, clear reporting and proactive support, so you always know where your business stands.
Cloud Accountants
- Cloud-based bookkeeping with real-time access
- Monthly reconciliations for accurate records
- Automated payroll with digital compliance
- Online sales tax & federal e-filing
- Cloud budgeting and cash-flow planning
- AP/AR management through digital workflows
- QuickBooks Online and Xero setup support
- Monthly meetings to review progress
A traditional setup
- Files only your bookkeeper can open
- Irregular reconciliations and manual updates
- Payroll handled separately, often by hand
- A last-minute scramble before each deadline
- No forward look at cash
- Bills and invoices chased by email
- Software set up by trial and error
- No regular reviews
One team, one point of contact.
You contract with a US company. A small team led by our founder does the work, and you always know who is in your books.
UsamaFounder · QuickBooks ProAdvisor- A US company on your contractCloud Accountants LLC is registered in Colorado. Your agreement, invoices and business-hours phone support are all US-based.
- One point of contactThe same person keeps your books every month and joins your monthly review call. No ticket queue.
- Founder-led team, stated up frontUsama, a QuickBooks ProAdvisor, leads the work. Our accounting team is based outside the US, and we tell you that before you sign.
- Your data stays yoursWe work inside your own QuickBooks or Xero, with the access level you choose. We never hold funds or ask for banking passwords.
- Consent before tax data movesUS rules require your written consent before tax return information goes to a preparer outside the US. We ask first, in writing.
- Leave any time, books includedNo long contracts. Your QuickBooks or Xero file stays under your own login, so if you ever move on, everything stays with you.
“Excellent bookkeeping service! Very organized, reliable, and easy to work with. Highly recommend!”
Construction bookkeeping FAQs.
Everything a construction business owner usually wants to know.
Yes. We track labor, materials and subcontractor costs against each project so you can see true profit per job.
Yes. We track retainage on receivables and payables and keep work-in-progress and progress invoices organized.
Yes. We manage subcontractor payments and prepare year-end 1099-NEC forms, and can advise on worker classification.
QuickBooks Online or Xero, often alongside a construction tool like Knowify or Buildertrend and a payroll platform like Gusto.
Yes. Catch-up and cleanup is common in construction. We'll reconcile the backlog and get you tax-ready.
Other industries we serve.
Bid and build on real job numbers.
Book a free call and we'll review your books and recommend the right plan.