Behind on Your Books? That Is Fixable
Three months or three years. We reconstruct it, reconcile it and hand it back tax-ready. No lectures, and a fixed quote before we start.
Fixed-scope quote · Certified ProAdvisor · We have seen worse, genuinely
What being behind actually costs.
Beyond the obvious. These are what make it worth fixing now rather than later.
You cannot see the business
Without current books you cannot know whether you are profitable, which products work, or whether you can afford to hire. Every decision becomes instinct.
Tax gets estimated, badly
Filing without proper records means overpaying to be safe, or underpaying and finding out later with penalties attached.
Deductions get missed
Expenses nobody recorded are deductions nobody claimed. Across a year of unreconciled records this is usually a meaningful figure.
Financing becomes impossible
No lender, investor or buyer moves without financial statements. Being behind quietly closes options you may not know you wanted yet.
It compounds
Every month adds transactions to reconstruct and pushes bank records further toward the edge of what can still be downloaded.
It occupies your head
Most people who call us have been avoiding it for months. The relief when it is done is consistently the thing they mention afterwards.
You are much less unusual than you think.
Almost everyone who contacts us about catch-up work opens by apologizing.
They do not need to. Falling behind is what happens when a business grows faster than its admin, a symptom of the business working, not of the owner failing. The people who never fall behind usually have less going on.
What matters is the order of operations. Reconstruct oldest first, because opening balances flow forward and a year fixed out of order has to be fixed twice. Reconcile each month fully before moving on. Never estimate a figure you can still retrieve. Bank records are usually available for seven years, so very little is genuinely lost.
And price it as a one-time project, separate from ongoing work. Catch-up absorbed into a monthly retainer is how an engagement becomes resented by both sides.
How catch-up runs.
Oldest first, month by month, nothing estimated that can be retrieved.
1. Free assessment
How far back, what records exist, what is missing. An honest picture of the size of the job before any commitment.
2. Fixed-range quote
A one-time fee based on months behind and volume, quoted as a range and confirmed once we have seen the files.
3. Reconstruction
Oldest period first. Each month reconciled fully before the next, so opening balances carry forward correctly.
4. Tax-ready handover
Financials for every period, a list of what we found, and everything your CPA needs. Then stay monthly, or do not.
Catch-up work includes.
Clear deliverables, nothing vague.
Catch-up bookkeeping questions.
01I am two years behind. Is that too far?
02What does catch-up bookkeeping cost?
03I have lost some receipts. Does that stop it?
04Will you judge how bad it is?
05How quickly can it be done?
One team, one point of contact.
You contract with a US company. A small team led by our founder does the work, and you always know who is in your books.
UsamaFounder · QuickBooks ProAdvisor- A US company on your contractCloud Accountants LLC is registered in Colorado. Your agreement, invoices and business-hours phone support are all US-based.
- One point of contactThe same person keeps your books every month and joins your monthly review call. No ticket queue.
- Founder-led team, stated up frontUsama, a QuickBooks ProAdvisor, leads the work. Our accounting team is based outside the US, and we tell you that before you sign.
- Your data stays yoursWe work inside your own QuickBooks or Xero, with the access level you choose. We never hold funds or ask for banking passwords.
- Consent before tax data movesUS rules require your written consent before tax return information goes to a preparer outside the US. We ask first, in writing.
- Leave any time, books includedNo long contracts. Your QuickBooks or Xero file stays under your own login, so if you ever move on, everything stays with you.
Let us tell you how big the job actually is.
Free assessment, no obligation, no lecture. Most people find it is smaller than they feared.