Amazon Seller Bookkeeping That Unpacks Every Settlement

Settlements bundle orders, refunds, FBA fees, ads and reimbursements into one deposit. We split every one — so revenue, expenses and per-SKU margin are actually true.

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✓ QuickBooks ProAdvisor Platinum ✓ Xero Platinum Partner ✓ 4.9 from 217 reviews

Book the biweekly deposit as revenue and your books are wrong in both directions at once: revenue understated, expenses invisible. Most sellers who come to us have exactly this problem — the bank feed shows deposits, and nobody has unpacked what’s inside them.

What Amazon seller bookkeeping actually involves

Settlement reconciliation

Every settlement split into gross sales, refunds, fees, advertising and reimbursements — booked to the period the orders happened, not the day Amazon paid.

FBA fee tracking

Fulfilment, storage (including long-term surcharges) and removal fees separated — so you see what FBA really costs per unit.

Reimbursements & reserves

Lost-inventory reimbursements booked correctly; rolling reserves tracked so cash in transit isn’t “missing.”

Inventory & COGS

Landed cost per SKU where feasible, inventory as an asset, COGS matched to sales — per-product margin that’s real, not guessed.

Marketplace facilitator tax

Amazon collects and remits in most states — we book it correctly and track any remaining direct obligations.

Multi-channel consolidation

Amazon plus Shopify, Walmart or eBay — per-channel reconciliation, one clean P&L.

Signs your Amazon books are wrong right now

QuickBooks revenue far below Seller Central’s reports. Ad spend missing as its own expense line. Inventory unmoved on the balance sheet all year. Reimbursements landing as “sales.” Your accountant asking for “the Amazon number” every March. Each of these misstates margin — and margin is the whole game in marketplace selling.

How we work

QuickBooks Online or Xero, a real accountant on your account, monthly close on a fixed day. Fixed monthly pricing quoted after a short call based on volume and channels — see packages. Books behind? Catch-up bookkeeping and cleanup come first, at a fixed quote.

Find out what your settlements are hiding — free

View-only access in, plain-English error list back within 48 hours. No obligation.

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Common questions

Cash or accrual for Amazon sellers?

Accrual-leaning books win once inventory matters: COGS matched to sales is the only way per-SKU margin is true. We set the method to fit your size and your CPA’s filing approach.

Do you work with Shopify too?

Yes — see Shopify bookkeeping. Multi-channel sellers get per-channel reconciliation and one consolidated P&L.

What about sales tax I owe directly?

Marketplace facilitator laws cover most Amazon sales, but direct-channel sales and some states still create obligations. We track nexus and support the filings.

Cloud Accountants LLC — Colorado-registered, QuickBooks ProAdvisor Platinum, Xero Platinum Partner, 4.9 from 217 reviews, 200+ US businesses served.
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