Bookkeeping, Tax & Payroll for Washington Small Businesses
Clean, reconciled books and compliant Washington tax & payroll, delivered remotely every month for businesses in Seattle, Spokane, Tacoma & Bellevue. QuickBooks & Xero certified.
Everything a Washington business needs, under one roof.
Bookkeeping, payroll, tax and sales tax, with the Washington-specific details handled correctly.
Washington Bookkeeping
Monthly transaction recording, bank reconciliation and financial reporting for Washington small businesses: clean, accurate books every month.
Washington Payroll
Washington payroll with Paid Family & Medical Leave (PFML) and WA Cares compliance, plus year-end W-2 and 1099 preparation.
Washington Tax Services
Washington does not tax wages or business income, but the Business & Occupation (B&O) tax applies. We keep your records ready for B&O and DOR filings.
Washington Sales Tax
Track Washington's destination-based sales tax across state and local jurisdictions and stay compliant with the DOR.
Tools we work with.
The stack we work in every day. Whatever you already use, we reconcile it into QuickBooks or Xero so your numbers all live in one place.
Bill.comDext
Bill.comDextUsing something else? We almost certainly work with it, just ask.
Washington's diverse economy, one accounting partner.
From Seattle's tech and aerospace to Spokane's health sector and Washington's maritime and retail businesses, we support companies statewide.
The Washington rules your books have to follow.
The state taxes and filings we handle for Washington businesses, as of 2026.
No tax on wages or business income. Instead, the Business & Occupation tax applies to gross receipts, and rates rose for many service businesses from October 1, 2025.
6.5% state rate plus local taxes. Since October 2025 it also applies to some services, such as custom software and advertising. Remote sellers collect above $100,000.
No state withholding. Paid Family and Medical Leave is 1.13% of wages in 2026, and WA Cares is 0.58%, both largely employee-paid.
Key Washington deadlines
- 25th of the monthMonthly excise tax return (B&O and sales tax)
- Quarterly / April 15Quarterly excise returns, or the annual return for small filers
- QuarterlyUnemployment, PFML and WA Cares reports to ESD
Rates and thresholds change, often every January. We confirm the ones that apply to your business during onboarding. Federal deadlines are on our tax and payroll pages.
A dedicated partner, not a shared, one-size-fits-all firm.
Cloud Accountants
- No state income tax, B&O handled correctly
- Destination-based sales tax tracked accurately
- PFML & WA Cares payroll compliance
- DOR filings kept accurate and on time
- Cloud-based, QuickBooks & Xero certified
Without a dedicated bookkeeper
- Washington tax rules learned the hard way
- No one person who knows your books
- Payroll and books split across providers
- Local/state taxes often miscategorized
- Surprises at filing time
What every Washington client gets.
Clear deliverables, every month, nothing vague.
One team, one point of contact.
You contract with a US company. A small team led by our founder does the work, and you always know who is in your books.
UsamaFounder · QuickBooks ProAdvisor- A US company on your contractCloud Accountants LLC is registered in Colorado. Your agreement, invoices and business-hours phone support are all US-based.
- One point of contactThe same person keeps your books every month and joins your monthly review call. No ticket queue.
- Founder-led team, stated up frontUsama, a QuickBooks ProAdvisor, leads the work. Our accounting team is based outside the US, and we tell you that before you sign.
- Your data stays yoursWe work inside your own QuickBooks or Xero, with the access level you choose. We never hold funds or ask for banking passwords.
- Consent before tax data movesUS rules require your written consent before tax return information goes to a preparer outside the US. We ask first, in writing.
- Leave any time, books includedNo long contracts. Your QuickBooks or Xero file stays under your own login, so if you ever move on, everything stays with you.
“Great experience from start to finish. He made everything easy to understand and handled my accounts perfectly.”
Washington bookkeeping FAQs.
Quick answers to what business owners ask us most before getting started.
01How much does a bookkeeper cost in Washington?
02Do you handle Washington's B&O tax?
03Do you handle destination-based sales tax?
04Can you work remotely with Seattle, Spokane or Tacoma businesses?
Bookkeeping in every US state.
Remote-first, the same clean books wherever your business is based.
Get your Washington books in order.
Book a free call and we'll review your setup and outline exactly how we'd manage your books, payroll and Washington tax.