Bookkeeping, Tax & Payroll for New York Small Businesses
Clean, reconciled books and compliant New York tax & payroll, delivered remotely every month for businesses in New York City, Buffalo, Rochester & Albany. QuickBooks & Xero certified.
Everything a New York business needs, under one roof.
Bookkeeping, payroll, tax and sales tax, with the New York-specific details handled correctly.
New York Bookkeeping
Monthly transaction recording, bank reconciliation and financial reporting for New York small businesses: clean, accurate books every month.
New York Payroll
New York payroll with state withholding, NYS Paid Family Leave, and year-end W-2 and 1099 preparation, handled accurately.
New York Tax Services
Navigate New York's progressive state income tax and NYC taxes with organized, tax-ready records and timely filings.
New York Sales Tax
Track New York state and local sales tax (including NYC) accurately and stay compliant with the NYS Department of Taxation.
Tools we work with.
The stack we work in every day. Whatever you already use, we reconcile it into QuickBooks or Xero so your numbers all live in one place.
Bill.comDext
Bill.comDextUsing something else? We almost certainly work with it, just ask.
New York's diverse economy, one accounting partner.
From NYC's finance, media and startups to upstate manufacturing and services, we support New York businesses across the state.
The New York rules your books have to follow.
The state taxes and filings we handle for New York businesses, as of 2026.
Corporations pay 6.5% of business income (7.25% above $5 million). Partnerships and S-corps can elect the pass-through entity tax (PTET) each year.
4% state rate plus local taxes (8.875% in New York City). Remote sellers collect once they pass both $500,000 and 100 sales.
State withholding applies. Paid Family Leave is 0.432% of employee wages in 2026, up to $411.91 per employee.
Key New York deadlines
- 15th day of the 3rd monthIT-204-LL filing fee for LLCs and LLPs (no extension) and the PTET election
- 15th day of the 4th monthCT-3 corporate return
- QuarterlyNYS-45 payroll return; sales tax due 20 days after each period
Rates and thresholds change, often every January. We confirm the ones that apply to your business during onboarding. Federal deadlines are on our tax and payroll pages.
A dedicated partner, not a shared, one-size-fits-all firm.
Cloud Accountants
- New York state & NYC tax awareness
- State + local sales tax tracked accurately
- NYS Paid Family Leave payroll compliance
- Timely NYS filings, no surprises
- Cloud-based, QuickBooks & Xero certified
Without a dedicated bookkeeper
- New York tax rules learned the hard way
- No one person who knows your books
- Payroll and books split across providers
- Local/state taxes often miscategorized
- Surprises at filing time
What every New York client gets.
Clear deliverables, every month, nothing vague.
One team, one point of contact.
You contract with a US company. A small team led by our founder does the work, and you always know who is in your books.
UsamaFounder · QuickBooks ProAdvisor- A US company on your contractCloud Accountants LLC is registered in Colorado. Your agreement, invoices and business-hours phone support are all US-based.
- One point of contactThe same person keeps your books every month and joins your monthly review call. No ticket queue.
- Founder-led team, stated up frontUsama, a QuickBooks ProAdvisor, leads the work. Our accounting team is based outside the US, and we tell you that before you sign.
- Your data stays yoursWe work inside your own QuickBooks or Xero, with the access level you choose. We never hold funds or ask for banking passwords.
- Consent before tax data movesUS rules require your written consent before tax return information goes to a preparer outside the US. We ask first, in writing.
- Leave any time, books includedNo long contracts. Your QuickBooks or Xero file stays under your own login, so if you ever move on, everything stays with you.
New York bookkeeping FAQs.
Quick answers to what business owners ask us most before getting started.
01How much does a bookkeeper cost in New York?
02Do you handle New York state and local sales tax?
03Do you handle NYS Paid Family Leave?
04Can you work remotely with NYC, Buffalo or Rochester businesses?
Bookkeeping in every US state.
Remote-first, the same clean books wherever your business is based.
Get your New York books in order.
Book a free call and we'll review your setup and outline exactly how we'd manage your books, payroll and New York tax.