Income and expenses per property, security deposits, mortgage splits, depreciation and a Schedule E that has to be right. We keep clean, per-property books so you know which units actually make money.
One month across a small portfolio.
Illustrative figures, shaped like real books. Your numbers will differ; the pattern will not.
When rentals are lumped into one set of books, a couple of strong properties can hide a couple of weak ones, and you'd never know. We track income and expenses per property and per unit, so every asset stands on its own numbers. That clarity is what lets you decide with confidence whether to hold, refinance, raise rent or sell.
Real estate also has accounting rules that trip up generalists. Security deposits are a liability you're holding, not income you earned. Mortgage payments need splitting into principal, interest, taxes and insurance. Improvements get capitalized and depreciated, not expensed. We handle all of it so your books are accurate and your equity is right.
One blurry total hides winners and losers. We split it out.
Illustrative example. Imagine seeing this for your portfolio every month.
We handle them.
We track income and expenses by property and by unit, so you see the performance of each asset, not one blurry total.
Deposits are a liability, not income. We record them correctly so your books, and your compliance, stay clean.
We split mortgage payments into principal, interest, taxes and insurance so your expenses and equity are accurate.
We keep records organized for depreciation and hand you (or your CPA) clean, Schedule E-ready numbers at tax time.
Managing others' properties? We help keep owner funds, reserves and management fees clearly separated and reconciled.
See each property clearly and your whole portfolio consolidated, for smarter buy, hold and sell decisions.
Clear deliverables, every month, nothing vague.
Your property management and rent collection tools, reconciled into QuickBooks or Xero with per-property reporting and clean trust accounting.
BuildiumAppFolioDoorLoopRentRediStessaBaselaneUsing something else? We almost certainly work with it, just ask.
You contract with a US company. A small team led by our founder does the work, and you always know who is in your books.
UsamaFounder · QuickBooks ProAdvisor“Excellent bookkeeping service! Very organized, reliable, and easy to work with. Highly recommend!”
Everything a real estate bookkeeping owner usually wants to know.
Yes. We keep separate income and expense tracking per property and per unit, plus a consolidated view of your whole portfolio.
As a liability, not income, recorded correctly so your books are accurate and compliant with how deposits must be held.
Yes. We organize records for depreciation and hand you (or your CPA) clean, Schedule E-ready numbers, so filing is fast.
Yes. We support property managers with owner statements, reserves and separation of owner funds from management income.
QuickBooks Online or Xero, often alongside a property tool like Stessa, Buildium or AppFolio. We recommend and set up the right stack during onboarding.
Book a free call and we'll review your setup and recommend the right plan.
A representative engagement in this industry. Outcomes vary by business.
Several properties were lumped into one set of books, hiding which units performed.
A clear, property-by-property view of performance.
Leave your email and we will reply within one business day with how the free books review works. No card, no obligation.
Or book a free call →